Product Manager Features
cosmetri’s Product Manager is designed to help you bring your cosmetics products to market faster and more cost efficiently, while complying with ever more stringent regulations.
Product Manager v4 is now Available!
COMPLIANCE | |||
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Compliance data included in basic plan subscription | EU (CosIng) + 1 | EU (CosIng) + 1 | EU (CosIng) + 1 |
Extend compliance data to 51 countries | Requires Compliance Pack1 | Requires Compliance Pack | Requires Compliance Pack |
Manage harmonized compliance | + | ✔ | ✔ |
Formulate using only allowed ingredients (by Compliance and Advisory List(s)) | ✔ | ✔ | ✔ |
Detailed compliance status and reporting for any/all products | ✔ | ✔ | ✔ |
Color-coded compliance warnings (banned, restricted, listed, not listed) | ✔ | ✔ | ✔ |
Add custom compliance zones/countries for manual checking | ✔ | ✔ | ✔ |
Add custom URLs for own research lookups | ✔ | ✔ | ✔ |
Compliance notes to assist team in resolving issues | ✔ | ✔ | ✔ |
Compliance Checker scan and % level of compliance score | ✔ | ✔ | ✔ |
Compliance Checker auto tasks | ✔ | ✔ | ✔ |
Compliance Checker custom tasks | ✔ | ✔ | ✔ |
Search/filter ingredients banned, restricted, not listed, by selected compliance zones | ✔ | ✔ | ✔ |
Search/filter ingredients by advisory list, include or exclude | ✔ | ✔ | ✔ |
Ingredients Watch monitors formulas and alerts for possible regulatory changes | ✔ | ✔ | ✔ |
Build own ingredient advisory lists for custom policies | ✔ | ✔ | ✔ |
Associate ingredient advisory list with compliance zone | ✔ | ✔ | ✔ |
Perfume allergen calculations | ✔ | ✔ | ✔ |
US and EU / international label of ingredients options | ✔ | ✔ | ✔ |
PIF / dossier (EU and ASEAN format) | ✔ | ✔ | ✔ |
Product batch traceability | ✔ | ✔ | ✔ |
SCCS Opinions | ✔ | ✔ | ✔ |
R&D / FORMULATION | |||
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Clone approved project-level data to product, as basis for specification | ✔ | ✔ | ✔ |
Unlimited formula versions per product | ✔ | ✔ | ✔ |
Ingredients Watch alerts at formula level | ✔ | ✔ | ✔ |
Formula approval log | ✔ | ✔ | ✔ |
Formula mode ‘Production’ or ‘Draft’ | ✔ | ✔ | ✔ |
Formulate using only allowed ingredients (by Compliance and Advisory List(s)) | ✔ | ✔ | ✔ |
Formula summary, last updated, status, etc | ✔ | ✔ | ✔ |
Formulate by %w/w | ✔ | ✔ | ✔ |
Formulate by weight and volume, including US and metric | ✔ | ✔ | ✔ |
Formulate by drops | ✔ | ✔ | ✔ |
Add ingredient directly to formula (approx 30,000, searchable by INCI, CAS, etc) | ✔ | ✔ | ✔ |
Scale formula up/down to 100%w/w | ✔ | ✔ | ✔ |
Formulate by stages/phases | ✔ | ✔ | ✔ |
Filter raw materials available to formulate by properties e.g. organic, halal, or paraben-free | ✔ | ✔ | ✔ |
%w/w ingredient breakdown, min .and max. %w/w | ✔ | ✔ | ✔ |
On-the-fly formula costs, per L/kg | ✔ | ✔ | ✔ |
Prevent use of banned or unlisted ingredients or raw materials by compliance zone | ✔ | ✔ | ✔ |
Compare formula versions, inc. export to .xls | ✔ | ✔ | ✔ |
Manage additional colors/shades | ✔ | ✔ | ✔ |
Formulate to accuracy of 0.0000001 | ✔ | ✔ | ✔ |
Manage development batches (samples) | ✔ | ✔ | ✔ |
Development batch QA/testing | ✔ | ✔ | ✔ |
Raw material batch ‘sample only’ status | ✔ | ✔ | ✔ |
Full testing/QA at formula level | ✔ | ✔ | ✔ |
Custom formula approval statuses | ✔ | ✔ | ✔ |
One-click formula clone | ✔ | ✔ | ✔ |
Export formula to .xls, with export options | ✔ | ✔ | ✔ |
Formula import wizard | ✔ | ✔ | ✔ |
Create task for form | ✔ | ✔ | ✔ |
INGREDIENTS WATCH | |||
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Auto monitoring of formulas and raw materials for changes to ingredients | ✔ | ✔ | ✔ |
Ingredient changes detected for EU (CosIng) data + all subscribed compliance zones | ✔ | ✔ | ✔ |
Set reporting period by start/end date or no. of days back. Settings are user-specific. | ✔ | ✔ | ✔ |
Ingredients Watch alerts displayed also in Formula level | ✔ | ✔ | ✔ |
Count of no. of raw materials containing the alerted ingredient. View report including min. and max. %w/w concentration | ✔ | ✔ | ✔ |
Count of no. of formulas containing the alerted ingredient. View report including min. and max. %w/w concentration | ✔ | ✔ | ✔ |
Set approval status for alerted ingredients | ✔ | ✔ | ✔ |
Approval log (user, date and time stamp) | ✔ | ✔ | ✔ |
Approval auto unset in ingredient subsequently updated | ✔ | ✔ | ✔ |
INGREDIENT / CHEMICAL DATA | |||
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approx. 30,000 cosmetic ingredients | ✔ | ✔ | ✔ |
Request custom ingredient, if not found (subject to approval by cosmetri chemists) | ✔ | ✔ | ✔ |
Organize ingredients for own policies such as nano- and paraben-free, halal, etc/td> | ✔ | ✔ | ✔ |
Manage banned ingredients | ✔ | ✔ | ✔ |
Search by CAS, INCI, CI, IUPAC etc | ✔ | ✔ | ✔ |
Manage safety data, including GHS, safety and risk phrases, hazard statements | ✔ | ✔ | ✔ |
Direct link to ECHA for lookup of additional GHS/CLP data for ingredient | ✔ | ✔ | ✔ |
Annex VI CLP data (EU) | ✔ | ✔ | ✔ |
Toxicity, LD50 values (3,216 ingredients)d | ✔ | ✔ | ✔ |
Chemical properties, inc. MF, MW, RI, solubility, etc (10,844 ingredients) | ✔ | ✔ | ✔ |
Export all safety data for formula to .xls | ✔ | ✔ | ✔ |
Search/filter by ingredient cosmetic function | ✔ | ✔ | ✔ |
US and international INCIs | ✔ | ✔ | ✔ |
Search/filter ingredients by advisory list, include/exclude | ✔ | ✔ | ✔ |
Manage common/alternative names | ✔ | ✔ | ✔ |
Build ingredients advisory lists | ✔ | ✔ | ✔ |
Associate advisory list with customer/brand product group | ✔ | ✔ | ✔ |
Associate advisory list with compliance zone | ✔ | ✔ | ✔ |
Perfume allergens | ✔ | ✔ | ✔ |
SCCS Opinions for ingredients | ✔ | ✔ | ✔ |
Manage own ingredients notes | ✔ | ✔ | ✔ |
‘Where used’ ingredient in formulas report, inc %w/w | ✔ | ✔ | ✔ |
‘Where used’ ingredient in raw materials report, inc %w/w | ✔ | ✔ | ✔ |
Create task for ingredient | ✔ | ✔ | ✔ |
RAW MATERIALS | |||
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Easy management of raw materials by parent and batches | ✔ | ✔ | ✔ |
Inventory management – inc. MoQ, low inventory level | ✔ | ✔ | ✔ |
Add documents to raw material, such as SDS and CoA | ✔ | ✔ | ✔ |
Update parent data to all batches | ✔ | ✔ | ✔ |
Fast clone to add new batch | ✔ | ✔ | ✔ |
‘Where used’ in products/formulas, inc. %w/w | ✔ | ✔ | ✔ |
Bulk reassign to different supplier/manufacturer | ✔ | ✔ | ✔ |
Show/hide expired and zero inventory batches | ✔ | ✔ | ✔ |
Lock from update if dispensed for manufacturing | ✔ | ✔ | ✔ |
Lock composition between batches | ✔ | ✔ | ✔ |
Unlock composition to allow % variations of allergens between batches | ✔ | ✔ | ✔ |
Enter costs in any currency, inc. cost arrays | ✔ | ✔ | ✔ |
Non-base currency raw materials costs converted at current exchange rate | ✔ | ✔ | ✔ |
Unlimited custom properties and filtering, such as organic, fair trade, kosher, halal, etc | ✔ | ✔ | ✔ |
Enter composition %w/w ranges | ✔ | ✔ | ✔ |
Auto-detect duplicates | ✔ | ✔ | ✔ |
Export raw material data and inventory to .csv | ✔ | ✔ | ✔ |
Custom approval statuses | ✔ | ✔ | ✔ |
Create received raw materials checklists for GMP | ✔ | ✔ | ✔ |
Compliance Checker monitors all raw materials in formula, reporting on missing compliance documents required for PIF | ✔ | ✔ | ✔ |
Full testing/QA at raw material level | ✔ | ✔ | ✔ |
Raw material batch ‘sample only’ status | ✔ | ✔ | ✔ |
Management custom safety notes for raw material level, such as impurities and toxicity | ✔ | ✔ | ✔ |
Hide expired batches | ✔ | ✔ | ✔ |
Create task for raw material | ✔ | ✔ | ✔ |
PRODUCT LABELS | |||
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Manage all required content for inclusion on product label | ✔ | ✔ | ✔ |
Upload additional files/artwork (max. 5Mb) | ✔ | ✔ | ✔ |
PAO symbol generated | ✔ | ✔ | ✔ |
Labels reports (.pdf, .doc and .xls) | ✔ | ✔ | ✔ |
Export labels dossier .zip with all content, artwork and symbols | ✔ | ✔ | ✔ |
Adjust position of ingredients <1%w/w | ✔ | ✔ | ✔ |
Option for ingredients @ exactly 1%w/w | ✔ | ✔ | ✔ |
Perfume allergens correctly declared (if listing is required) | ✔ | ✔ | ✔ |
Manage additional shades/colors, including international format for listing by color index (CI) | ✔ | ✔ | ✔ |
Include standard symbols | ✔ | ✔ | ✔ |
INCI, US INCI and common/alternative name options for label of ingredients | ✔ | ✔ | ✔ |
Enter and display common or alternative ingredient names | ✔ | ✔ | ✔ |
Fine-tuning and formatting of label of ingredients – add additional nomenclature, warnings, etc | ✔ | ✔ | ✔ |
PROJECTS | |||
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Manage projects | ✔ | ✔ | ✔ |
Associate project with product(s) | ✔ | ✔ | ✔ |
Associate project with Customer | ✔ | ✔ | ✔ |
Allow Customer to enter project request | ✔ | ✔ | ✔ |
Custom project statuses | ✔ | ✔ | ✔ |
Clone project data to product requirements | ✔ | ✔ | ✔ |
View log of project status changes | ✔ | ✔ | ✔ |
Project checklists | ✔ | ✔ | ✔ |
Create task for project | ✔ | ✔ | ✔ |
Upload photos e.g. of packaging ideas and benchmark products | ✔ | ✔ | ✔ |
Project summary viewable in product level | ✔ | ✔ | ✔ |
Authorized users have project approval rights | ✔ | ✔ | ✔ |
CUSTOMER MANAGEMENT | |||
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Customer user-type | ✔ | ✔ | |
Restrict user access by customer product group | ✔ | ✔ | |
Set which users can interact with Customer | ✔ | ✔ | |
Department access control | ✔ | ✔ | |
Customer can add/edit/view own projects | ✔ | ✔ | |
Customer-users cannot see each other | ✔ | ✔ | |
Associate advisory list with customer for managing customer-specific policies e.g. black or white-listed ingredients | ✔ | ✔ |
SAFETY CALCULATIONS | |||
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SED calculated | ✔ | ✔ | ✔ |
MoS calculated | ✔ | ✔ | ✔ |
Max. daily amount (g) calculated | ✔ | ✔ | ✔ |
Manage NO(A)EL values | ✔ | ✔ | ✔ |
Enter calculated daily exposure | ✔ | ✔ | ✔ |
SCCS lookup table for calculated relative daily exposure | ✔ | ✔ | ✔ |
Export all results and safety data to .xls | ✔ | ✔ | ✔ |
PRODUCTION | |||
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Full manufacturing order management | ✔ | ✔ | ✔ |
Full development batch (samples) order management | ✔ | ✔ | ✔ |
Production reports, by customer group, products and timeframe | ✔ | ✔ | ✔ |
Inventory control | ✔ | ✔ | ✔ |
Inventory check, prior to dispense | ✔ | ✔ | ✔ |
Inventory low alerts | ✔ | ✔ | ✔ |
Expiry date alerts | ✔ | ✔ | ✔ |
Batch tickets | ✔ | ✔ | ✔ |
Dispense lists | ✔ | ✔ | ✔ |
Quick dispense list version | ✔ | ✔ | ✔ |
Dispense to accuracy of 0.0000001 kg/L | ✔ | ✔ | ✔ |
Compliance Checker integration | ✔ | ✔ | ✔ |
Product density | ✔ | ✔ | ✔ |
Expected yield % | ✔ | ✔ | ✔ |
One-click pack-out | ✔ | ✔ | ✔ |
Auto or custom batch/lot no’s | ✔ | ✔ | ✔ |
Product batch protocols – full history and associated documents for each product batch | ✔ | ✔ | ✔ |
Dispense multiple raw material batches | ✔ | ✔ | ✔ |
Full testing and QA integration | ✔ | ✔ | ✔ |
Retained samples QA | ✔ | ✔ | ✔ |
Create checklists for control and logging of operating procedure during manufacture | ✔ | ✔ | ✔ |
Auto update formula to dispensed RM batches | ✔ | ✔ | ✔ |
Auto backup of production formulas | ✔ | ✔ | ✔ |
Restore production formula | ✔ | ✔ | ✔ |
Create task for product batch | ✔ | ✔ | ✔ |
MATERIALS REQUIREMENTS PLANNING (MRP) | |||
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Raw materials required for planned production | ✔ | ✔ | ✔ |
Packaging required for planned production | ✔ | ✔ | ✔ |
Manufacturing and/or development batch orders | ✔ | ✔ | ✔ |
Select approval statuses required for raw materials inventory | ✔ | ✔ | ✔ |
Option to exclude materials where adequate stock exists | ✔ | ✔ | ✔ |
Simplified reporting or detailed by order | ✔ | ✔ | ✔ |
Export data as pdf, xls or csv | ✔ | ✔ | ✔ |
QA/ TESTING | |||
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Fully configurable tests | ✔ | ✔ | ✔ |
Tests schedule | ✔ | ✔ | ✔ |
Stability tests admin panel | ✔ | ✔ | ✔ |
Export stability test data | ✔ | ✔ | ✔ |
‘Fill-down’ for fast configuration | ✔ | ✔ | ✔ |
Easy test parameters configuration | ✔ | ✔ | ✔ |
Custom test statuses | ✔ | ✔ | ✔ |
Import pre-built stability test group | ✔ | ✔ | ✔ |
Upload documents to test results | ✔ | ✔ | ✔ |
Export test results (inc. uploaded documents) | ✔ | ✔ | ✔ |
Tests in-use locked from editing | ✔ | ✔ | ✔ |
QA: received raw materials | ✔ | ✔ | ✔ |
QA: formulas | ✔ | ✔ | ✔ |
QA: development batches (formula samples) | ✔ | ✔ | ✔ |
QA: in-process manufacturing | ✔ | ✔ | ✔ |
QA: product batches | ✔ | ✔ | ✔ |
QA: packaging | ✔ | ✔ | ✔ |
DQA: retained samples | ✔ | ✔ | ✔ |
Raw material QA labels | ✔ | ✔ | ✔ |
Bar-coded sample labels | ✔ | ✔ | ✔ |
Create task for test group | ✔ | ✔ | ✔ |
Conduct repeat tests | ✔ | ✔ | ✔ |
PACKAGING | |||
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Packaging inventory control | ✔ | ✔ | ✔ |
Packaging dispense lists (simple and full versions) | ✔ | ✔ | ✔ |
Packaging MRP reporting | ✔ | ✔ | ✔ |
Packaging set assembly instructions | ✔ | ✔ | ✔ |
Manual pack-out of packaging sets, with all required packaging inventory calculated (FIFO) | ✔ | ✔ | ✔ |
One-click pack-out of manufacturing order, with all required packaging inventory calculated (FIFO) | ✔ | ✔ | ✔ |
Full testing and QA integration for packaging items | ✔ | ✔ | ✔ |
Packaging set costs calculation, inc. cost of assembly | ✔ | ✔ | ✔ |
Packaging components ‘where used’ (in packaging sets) | ✔ | ✔ | ✔ |
Upload packaging documents | ✔ | ✔ | ✔ |
Hide expired batches | ✔ | ✔ | ✔ |
Clone pack item/set | ✔ | ✔ | ✔ |
Packaging sets per unit size | ✔ | ✔ | ✔ |
Create task for packaging item | ✔ | ✔ | ✔ |
COSTING | |||
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Product/formula cost calculations, for any production volume | ✔ | ✔ | ✔ |
Compare formula costs side-by-side | ✔ | ✔ | ✔ |
On-the-fly formula costs, per L/kg | ✔ | ✔ | ✔ |
Fast BoM generation with full costing per raw material | ✔ | ✔ | ✔ |
Update raw material costs from formula view | ✔ | ✔ | ✔ |
Enter costs in any currency | ✔ | ✔ | ✔ |
Live exchange rates | ✔ | ✔ | ✔ |
Costs per pack/unit size | ✔ | ✔ | ✔ |
Cost per raw material | ✔ | ✔ | ✔ |
Cost arrays for bulk savings | ✔ | ✔ | ✔ |
Calculate distributor profit margin | ✔ | ✔ | ✔ |
Calculate retail profit margin | ✔ | ✔ | ✔ |
Set target bulk product costs per kg/L | ✔ | ✔ | ✔ |
Alert if product costs too high | ✔ | ✔ | ✔ |
Set production costs per kg/L | ✔ | ✔ | ✔ |
Packaging costs | ✔ | ✔ | ✔ |
Alert for missing costs | ✔ | ✔ | ✔ |
Monitor product costs and profit margin as amount and %, by unit size | ✔ | ✔ | ✔ |
Export costing data to .xls | ✔ | ✔ | ✔ |
TEAM / WORKFLOW | |||
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Integrated workflow & compliance | ✔ | ✔ | ✔ |
Add service provider user | ✔ | ✔ | |
Add customer user | ✔ | ✔ | |
Add VA user | ✔ | ✔ | |
VA management tools | ✔ | ✔ | |
Team collaboration | ✔ | ✔ | |
Customizable dashboards | ✔ | ✔ | |
User timesheet | ✔ | ✔ | |
User activity reports | ✔ | ✔ | |
User departments and access rights – hide, view only, view & edit | ✔ | ✔ | |
Restrict user access by custom product group | ✔ | ✔ |
TASKS MANAGEMENT | |||
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User tasks list on dashboard | ✔ | ✔ | ✔ |
Compliance Checker tasks (auto) | ✔ | ✔ | ✔ |
Custom tasks | ✔ | ✔ | ✔ |
Custom task may be included in Compliance Checker score | ✔ | ✔ | ✔ |
Custom task statuses | ✔ | ✔ | ✔ |
Task-based notes/reminders | ✔ | ✔ | ✔ |
Custom task – product | ✔ | ✔ | ✔ |
Custom task – formula | ✔ | ✔ | ✔ |
Custom task – raw material | ✔ | ✔ | ✔ |
Custom task – ingredient | ✔ | ✔ | ✔ |
Custom task – document | ✔ | ✔ | ✔ |
Custom task – company | ✔ | ✔ | ✔ |
Custom task – product batch | ✔ | ✔ | ✔ |
Custom task – project | ✔ | ✔ | ✔ |